Meeting Minutes – August 2018

Posted on 13 August 2018 by TCAF

NOTE:  THESE MINUTES ARE PRELIMINARY AND WILL NOT BE FINAL UNTIL APPROVED, BY MEMBER VOTE, AT THE NEXT CLUB MEETING.  IN THE FUTURE, MINUTES WILL BE POSTED ON THE CLUB WEB PAGE ASAP FOLLOWING EACH MEETING TO ENSURE ALL MEMBERS HAVE THE OPPORTUNITY TO REVIEW CLUB MEETING MINUTES AS SOON AS POSSIBLE FOLLOWING EACH MEETING.  PLEASE NOTIFY THE CLUB SECRETARY (CURRENTLY GEORGE KEEFE), VIA EMAIL (gkeefe5019@charter.net), OF ANY CORRECTIONS AND/OR ERRORS AS SOON AS POSSIBLE

Meeting called to order:

• 0900  (09:00am) by Dave Jamrog

Secretary’s Report:

• Minutes from last meeting posted on TCAF Web page for review.
• Since meeting minutes will be posted on the Web Page as soon as possible following the meeting, there will not be a complete reading of the past minutes at meetings. (Time Management concerns)
• Minutes from last meeting approved by member vote

Treasurers Report:

• Reviewed by Treasurer Dave Verhoff

• approved by member vote.

Safety Report/Field Maintenance:

•  Safety Officer John Russcher brief:

• Reminded all about the importance of periodic range checks to verify range controllability of aircraft
• Mort Wright also noted the importance of range checks.

Visitors:

• None

Announcements:

• Calendar on the website and Facebook updated.

Old Business:

• Concerns about losing flying field.
• In the short term we are trying to placate the field owner so we have time to find a new field.
• We have had a call with Tony Stillman of the AMA. He is their flying site assistance coordinator.  Tony gave us a lot of good ideas and strategy.  He will provide guidance throughout the process.
• We have a rough draft of a survey for the membership. The survey should be sent out within the next two weeks.  It will be available on either paper or online.  We are hoping everyone will participate.
• Scott Storteboom began to look into a question of how someone could make a larger donation to the club.  This lead to non-profit registration questions. This is beyond what we are currently doing by collecting donations at hot dog night.
  • The AMA also suggests that clubs become registered with the IRS as a non-profit.  However, the AMA is also very quick to say they don’t give legal advise.  They have a short paper on the topic.
  • Scott spoke with an attorney who specializes in non-profit law.  He was advised that the club should file for an IRS 501c3 non-profit designation.  To do this, the club’s Articles of Incorporation would need to be updated with some IRS specific language and a very wide club purpose.  The club would adopt a conflict of interest policy.  There are standard ones for us to use.  The club would also have to approve a resolution authorizing the board to proceed with obtaining a 501c3 non profit status.
  • Cost for obtaining IRS 501c3 status = $275 IRS filing fee, $20 for Michigan filing fees, $1,250 for attorney fee.
  • Going forward the club would have to file electronically a very short form each year.  The club could do this on their own and there is no IRS fee for the filing.
  • During the discussion, Eric mentioned that he knows an attorney that he would like to discuss this with.  He will coordinate with Scott for the next meeting.
  • The club decided that discussion of this item should continue at the September meeting.

New Business:

• Rich Moore’s widow donated a grill cover to the club. The Club’s thanks go out to Jan Moore.  Dave Jamrog stated that he will send out a thank you note.
• The question was asked if we still need the 72 mghz flight board. The answer by the members was a yes.
• All members were reminded to complete the survey sent out by Scott.
• Some members recommended installing a gate on the drive and cameras to monitor personal arrivals.
• Elections for 2019 Club Officers is coming up in September. Start thinking about your candidates.

Events:

• For all planned events dates and times, please refer to the Club calendar on our Web and Face Book pages.

Comments and Questions:                                                                                   

• None

Next Meeting:

• Saturday, 08 Stember 2018 at 0900(9AM) at the field.

Meeting Adjouned:

• 0945 (09:45am) meeting adjorned.

Attendees:

• Justin Boetsma, Eric Cederholm, Mike Gronback, Dave Jamrog, George Keefe, Bob Kovacs, Bill Porter, John Russcher, Lucas Russcher, Ryan Storteboom, Scott Storteboom, Michael VanAanhold, David Verhoef, Ray Weller, Mort Wright